Owner Operating Dashboard
Current Oaks Motel operating status.
Owner Alerts
Portable Live Data Recovery
This go-live candidate contains the known Oaks live operating snapshot in the HTML itself. If a browser-storage copy ever hides or damages it, use this control to restore the known occupied rooms, special rents, paid-through dates, and the preserved $1,070 opening past-due balance without deleting unrelated records.
What needs attention?
Rooms
AI Advisory
Room Availability Snapshot
Live inventory only; planned inventory is displayed separately and excluded from operating totals.
Future / Planned Inventory
57-Feature Coverage Register
Every item from the Master Build Feature List is represented in this rebuild or explicitly isolated as a future/hidden capability.
Room Management
Permanent profiles, rental modes, status, rates, cleaning, inspection, amenities, and history.
Controlled Move-In
Identity, occupancy, approved charges, room validation, and handbook acknowledgment.
Current Tenant Setup
Use this for people already living at Oaks. It loads the room’s preserved rent, paid-through date, and existing balance so adding the tenant name does not change the account.
Rules for This Current Tenant
This page automatically uses the Current-Renter Rule Set. The updated rules have a 30-day transition period from the date written notice is delivered.
1. Select Existing Room
2. Scan Current Tenant ID
3. Confirm Tenant and Existing Rent
Tenant Accounts
Permanent account number, tenant identity, room, rent, paid-through date, balance, occupants, dogs, notices, agreements, incidents, and notes.
Former / Old Tenants
Historical occupants are preserved and never counted as current occupancy.
Reservations
Future commitments, deposits, occupancy, room assignment, modifications, cancellations, and no-shows.
New Reservation
Reservation Register
Payments & Immutable Ledger
Payments post once; corrections create new transactions rather than deleting history.
Post Payment
Selected Account
Apply Account Charge
Ledger
Receipt Vault
Permanent payment-receipt index generated from the immutable ledger.
Renter Agreement — Current & New Tenants
Payment Agreements, Credits & Billing Codes
Payment Agreement
Owner Credit
Billing Codes
Cash Awaiting Deposit & Bank Deposits
Physical cash goes into the deposit bag and carries forward until deposited.
Deposit Bag
Record Bank Deposit
Deposit History
Expenses & Vendors
Expense
Vendor
Expense History
Vendor Register
Maintenance & Preventive Maintenance
Create Work Order
Preventive Maintenance Schedule
Inspections
Fire Alarm / Extinguisher Tracker
Permanent Incident Reports
Watch / Do-Not-Rent
Notice & Communication Center
Email / Mail-App Draft
Reports & PDF Center
Printable operational, financial, room, tenant, maintenance, audit, and AI reports.
Past Due / Collections
Revenue / Expenses
Maintenance
Room History / Status
AI Business Intelligence & Pricing
Advisory only. Recommendations cannot change live rates, policies, fees, permissions, or rental modes without owner action.
Business Intelligence
Pricing Guardrails
Recommendations
AI Decision Log
Audit Center
Financial, room, tenant, notice, maintenance, incident, AI, backup, restore, configuration, and data-repair actions.
Owner / Manager Administration
Secure sign-in is required. Current access is limited to authorized Owners; Manager access will be enabled only after its permission map is implemented and tested.
Owner / Family Delegates
Feature Flags
Manager Access Rule
Manager operational access can include tenant operations, room status, payments, receipts, approved notices, maintenance, incidents, and daily cash procedures. Manager access does not independently authorize rate changes, business-rule changes, fee waivers, unauthorized credits, restricted agreements, permissions, API keys, or activation of future modules.
Email Center
Send and record authorized Oaks Motel email communications.
Live Email Server
Send Email Directly
Email Communication History
Inventory & Asset Registry
Restored from the older owner builds: supplies, equipment, serials, quantities, reorder levels, condition, warranty, and asset history.
Add Inventory / Asset
Inventory & Assets
Rules Transition & Delivery Tracking
Restored 30-day transition tracking for current renters and immediate-rule acknowledgment for new renters.
Rent Roll & Room History
Current rent roll plus permanent room events from occupancy, payments, maintenance, inspections, incidents, and room-state changes.
Current Rent Roll
Room History
Day / Week Close
Official financial week is Monday–Sunday.
Daily Close
Weekly Close
Normal close is Sunday. Use beta button for testing.
Daily History
Weekly History
Settings & System Control
Owner settings, current occupied-room/back-rent review, AWS integration, and all test/diagnostic controls are consolidated here.
Settings & Standard Rates
Owner-controlled defaults restored from the later owner builds. Standard rates are controlled by rental term. Temporary Owner-approved promotions remain separate.
Standard Rate Table
Current Configuration
Current Rented Rooms
This table reads the active OMMS accounts and ledger. It includes current room, account, rental term/rate, paid-through date, and calculated back rent/balance.
Known Oaks Live Snapshot / Recovery
The build still contains the known occupied-room recovery snapshot for Rooms 20 and 22–30. It preserves the known rental terms, rates, paid-through dates, and recovered opening back-rent entries without deleting unrelated records.
Testing & Diagnostics
All pre-go-live, AWS, persistence, PDF, email, and automatic PASS/FAIL controls are kept here so normal operating menus stay clean.
5.8.1 AWS Connection Test Status
Simple PASS/FAIL list for every major built-in area.
AWS Staging Integration
Cognito and API Gateway are wired into this build. AWS Staging reuses the main OMMS Cognito Owner session; no second login is required. Existing OMMS operational data remains local. The controlled DynamoDB test below proves AWS write/read persistence before any real OMMS data migration begins.
Staging Configuration
Do not place AWS secrets in this HTML. Browser-safe public identifiers may be configured later; server secrets remain in Lambda/Secrets Manager.
AWS Test Package
Rooms & Tenants — AWS Shadow Persistence
During this phase, OMMS still keeps the local working copy, but new/edited room and tenant records are also sent to DynamoDB. Nothing is automatically imported back into live OMMS yet. This lets us prove persistence safely before AWS becomes the primary data source.
Financial System — AWS Shadow Persistence
OMMS continues using the tested local ledger during this phase, while payments, account charges, late-fee records, expenses, deposit-bag activity, bank deposits, and financial snapshots are also written to DynamoDB. AWS does not yet replace the local financial ledger automatically.
Operations & Audit — AWS Shadow Persistence
Controlled AWS persistence for operational records. The fake test uses no real guest information. Audit history is not manually written; the test verifies the immutable audit entries generated automatically by the Lambda.
Documents, PDFs & Email — AWS Staging
This controlled test generates a fake PDF in the browser, stores it privately in S3 through OMMS-API, reads it back, verifies the PDF bytes, and can send the same stored PDF as an email attachment through Amazon SES. No real guest information is required.
DynamoDB Controlled Test
This test writes only a fake record to the existing omms-data table. It does not move or alter live OMMS tenant data.
Software Health Center & Safe Mode
Safe Mode
Backup, Restore & Updates
Local JSON backup, legacy migration, off-device destination configuration, restore validation, and pre-update controls.
Backup
Destinations / Infrastructure
Restore / Migration
Software Update Control
Current: OMMS Rebuild 5.3.0. Updates require version identification, release notes, pre-update backup, schema migration, integrity validation, testing, owner approval, and rollback protection.
Guest Rules & Handbook
Guest-facing Oaks Motel rules, handbook access, acknowledgment controls, and current-renter transition rules.
Current Guest Handbook
The full Oaks Motel Guest Handbook remains the controlled guest-facing rules document. Use this page to open, print, or save the current handbook without going through Books / SOP / Templates.
Current-Renter Rule Transition
Existing/current renters use the 30-day transition workflow before the new late-fee rules take effect. OMMS preserves the Notice Delivery Date and the calculated rule-effective date on the tenant account.
Guest Rules Quick Reference
Friday by 5:00 PM where the standardized weekly rule applies.
On the 4th day late, $50; each day after that, 5% additional under the approved rule set.
$25 for each unauthorized guest when the charge is applied.
$100 excessive-cleaning charge when authorized and documented.
Recorded during controlled move-in/current-renter documentation.
OMMS retains the notice templates, delivery tracking, and controlled-document records.
Guest Handbook Reader
🗂️ Document Cabinet
Guest IDs, receipts, agreements, notices, inspections, incidents, maintenance records, and uploaded documents tied to motel records.
Store Document
Cabinet Status
The local HTML build stores file metadata and small ID-image previews in browser storage. Large-file production storage should use the database/document service defined by Book III.
Controlled Books / SOP / Guest Handbook
Documents render in normal professional document text. Use Print / Save PDF for a clean printable copy.
Controlled Documents
Select a book, SOP, or Guest Handbook above.
Controlled Documents & Master Specification
SOP, Books I–III, Guest Handbook, Master Build Feature List, handbook acknowledgments, and local document attachments.
Document Template Library
Operational templates recovered from the older builds and specification. Legal-rights templates are controlled drafts and must be reviewed before actual legal use.